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Cal­cu­la­torpre­lim­i­nary cal­cu­la­tion

Sick pay cal­cu­la­tion

Employee sick-leave pay calculator

Check­ing sick pay at a large Kyiv company, office network, or busi­ness in Kyiv region? Enter the con­firmed earn­ings base, cal­en­dar days, and correct in­sur­ance-record per­cent­age. The cal­cu­la­tor shows the arith­metic for or­di­nary illness or a non-work-related injury and stops where special rules or doc­u­ments are needed.

Legal workflow with calculations and documents
Current
Sep­tem­ber 20, 2026
Format
Online
Value
0 ₴
Online tool

Preliminary calculation of sick-leave pay

Version 1 applies only to an em­ploy­ee under an em­ploy­ment con­tract, an or­di­nary illness or non-oc­cu­pa­tion­al injury, and at least six months of service during the last 12 months.

The gross amount subject to SSC has already been checked against em­ploy­er and reg­istry data. Do not enter only the salary or take-home amount.

Usually, check the 12 cal­en­dar months before the month of the insured event; a shorter period of em­ploy­ment means a shorter period.

Exclude only days for valid reasons under Pro­ce­dure No. 1266, not every day without work at your dis­cre­tion.

Use the con­firmed number of days for one insured event from the e-sick-leave record and the em­ploy­er’s de­ci­sion.

Do not confuse this test with general service length for the 50–100% rate. A sep­a­rate re­stric­tion applies when recent service is shorter.

Confirmation of calculation limits

Estimated gross result

Excluding taxes and take-home amount

How the sick pay amount is determined

For an or­di­nary illness or injury un­re­lat­ed to work, average daily earn­ings are de­ter­mined from earn­ings accrued during the cal­cu­la­tion period and subject to the unified social con­tri­bu­tion. Divide them by the cal­en­dar days of em­ploy­ment after ex­clud­ing doc­u­ment­ed valid reasons under Pro­ce­dure No. 1266.

The average re­ceived is mul­ti­plied by a per­cent­age based on total in­sur­ance service: 50%, 60%, 70% or 100%. This is sep­a­rate from the rule re­quir­ing six months of service during the last 12 months. If recent service is shorter, a special cap applies, so the cal­cu­la­tor does not apply it au­to­mat­i­cal­ly.

In an or­di­nary case, the em­ploy­er pays the first five cal­en­dar days, while the Pension Fund of Ukraine funds ben­e­fits from day six. This di­vi­sion of funding does not change the daily formula, but it should be shown sep­a­rate­ly in the cal­cu­la­tion and payment records.

Methodology

Calculation methodology

Pre­lim­i­nary review method­ol­o­gy

  1. Use only con­firmed gross earn­ings subject to SSC during the rel­e­vant cal­cu­la­tion period.
  2. Sub­tract only doc­u­ment­ed valid reasons under Pro­ce­dure No. 1266 from cal­en­dar days of em­ploy­ment.
  3. We divide the earn­ings by the re­sult­ing de­nom­i­na­tor and apply the already ver­i­fied rate of 50%, 60%, 70%, or 100%.
  4. Mul­ti­ply the exact daily benefit by the cal­en­dar days of sick leave without in­ter­me­di­ate round­ing.
  5. We show the em­ploy­er-paid first five days and sub­se­quent Pension Fund days sep­a­rate­ly, without de­ter­min­ing taxes or net pay.
Example

Example for an employee at a Kyiv office

An em­ploy­ee of a large company in Kyiv was ill for 10 cal­en­dar days. Con­firmed earn­ings over 365 cal­en­dar days were UAH 365,000, there were no ex­clud­ed days, total in­sur­ance service yields 70%, and in­sur­ance service in the last 12 months exceeds six months.

  • Con­firmed earn­ings: UAH 365,000.00
  • Days in the de­nom­i­na­tor: 365 − 0 = 365
  • In­sur­ance record rate: 70%
  • Sick leave: 10 cal­en­dar days

Average daily salary: UAH 1,000; daily benefit: UAH 700; total: UAH 7,000 gross. First 5 days: UAH 3,500 paid by the em­ploy­er; next 5 days: UAH 3,500 paid by the Pension Fund of Ukraine.

The example does not confirm the earn­ings com­po­nents, in­sur­ance service, taxes, or payment date. In a multi-office struc­ture, verify the em­ploy­er legal entity and use one con­sis­tent version of the HR and ac­count­ing data.

Documents

Documents for reconciliation

  • An e-sick-leave cer­tifi­cate with its status, number, reason for in­ca­pac­i­ty, and con­firmed dates.
  • Pay state­ments for the months in the cal­cu­la­tion period showing gross pay­ments and social se­cu­ri­ty con­tri­bu­tions.
  • Ac­count­ing break­down: earn­ings, cal­en­dar and ex­clud­ed days, average earn­ings, and service-based per­cent­age.
  • OK-5 or OK-7 cer­tifi­cate to rec­on­cile paid con­tri­bu­tions and in­sur­ance record.
  • The em­ploy­er’s de­ci­sion to award the payment and the cal­cu­la­tion ap­pli­ca­tion sub­mit­ted to the Pension Fund of Ukraine.
  • Pay state­ment and bank state­ment showing ac­cru­als, de­duc­tions, and the actual payment sep­a­rate­ly.
  • Cor­re­spon­dence with HR, central ac­count­ing, and the em­ploy­er’s proper legal entity.

Official sources

Prepared
The method­ol­o­gy was pre­pared by the website ed­i­to­r­i­al team based on of­fi­cial sources.
Checked
The cal­cu­la­tion and its stop con­di­tions have been re­viewed by a lawyer; no per­son­al data was pub­lished.
Important
The tool pro­vides a pre­lim­i­nary result and does not replace analy­sis of the elec­tron­ic sick-leave cer­tifi­cate, reg­istry data, and em­ploy­er doc­u­ments.

Current as of . The cal­cu­la­tion is pre­lim­i­nary and depends on the doc­u­ments and cir­cum­stances.

Frequently asked questions

Frequently asked questions

Who pays for sick leave lasting ten days?

For an or­di­nary illness or non-work-related injury, the em­ploy­er pays the first five cal­en­dar days, and the Pension Fund of Ukraine funds ben­e­fits from day six. The split is dif­fer­ent for an oc­cu­pa­tion­al ac­ci­dent.

How does total insurance service differ from six months during the last year?

Total in­sur­ance record de­ter­mines a rate of 50–100%. Sep­a­rate­ly check whether there are at least six months of in­sur­ance record in the 12 months before the insured event; if not, a special cap applies.

Can salary from a bank statement be used?

No. Gross earn­ings subject to the unified social con­tri­bu­tion are re­quired, broken down by cal­cu­la­tion period. A trans­fer to a card already in­cludes de­duc­tions and may combine dif­fer­ent pay­ments.

Why does the calculator not calculate taxes and take-home pay?

The tool is in­tend­ed to check the basic gross arith­metic for sick-leave pay­ments and their funding sources. Taxes, ex­emp­tions, and other de­duc­tions should be checked sep­a­rate­ly against the pay state­ment.

What changed on May 1, 2026?

Res­o­lu­tion No. 533 updated Pro­ce­dure No. 1266 con­cern­ing doc­u­ments and reg­is­ter data for con­cur­rent em­ploy­ees and persons engaged in busi­ness or other ac­tiv­i­ty at the same time. These cases should not be cal­cu­lat­ed in a sim­pli­fied way.

Where to turn if the employer does not correct sick-leave payments?

First submit a written request for item­iza­tion and cor­rec­tion. If the issue con­cerns funding of the insured portion, check the request through the Pension Fund’s of­fi­cial chan­nels and the rel­e­vant Main De­part­ment; in a dispute with the em­ploy­er, assess the em­ploy­ment claim and court dead­line.

Related tools
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Related publications
Practical guideHow to check an employee’s sick leave paymentLearn how to verify an e-sick-leave record, earnings, insurance record, the employer-funded first five days, the Pension Fund portion, and how to request a correction.Practical guideHow to recover unpaid wages from an employerLearn how to prove unpaid wages, check the time limit after Constitutional Court Decision No. 1-r/2025, choose a court and prepare your claims.Practical guideHow to check holiday payA step-by-step review of the calculation period, monthly payments, excluded days, bonuses, formula, and payment deadline.

Free initial con­sul­ta­tion

Sick-leave payments do not match the documents?

We can help an em­ploy­ee in Kyiv or Kyiv Region rec­on­cile the e-sick-leave record, OK-5/OK-7, payroll cal­cu­la­tion, and cal­cu­la­tion ap­pli­ca­tion to the Pension Fund, then prepare a spe­cif­ic request for cor­rec­tion.

  • the cal­cu­la­tor result can serve as a ref­er­ence for a con­ver­sa­tion
  • doc­u­ments, dead­lines, or con­tract terms may change the con­clu­sion
  • briefly de­scribe the cir­cum­stances in the form if needed