How to file a creditor claim in insolvency proceedings

When this applies

This guide applies if in­sol­ven­cy pro­ceed­ings have already been opened against your debtor and the debt arose before that event. Once the case is open, or­di­nary cor­re­spon­dence or waiting for the outcome of a sep­a­rate lawsuit is not enough: to par­tic­i­pate as an in­sol­ven­cy cred­i­tor, you must file your claim in the case itself.

First make sure the notice you found con­cerns your coun­ter­par­ty. For com­pa­nies with similar names, the de­ci­sive details are the EDRPOU code, case number, and court. A debt owed to a Kyiv sup­pli­er may be handled outside Kyiv: the ex­ist­ing case, not the cred­i­tor’s address, de­ter­mines where to file.

Which deadline or procedure applies

An in­sol­ven­cy cred­i­tor whose claim arose before pro­ceed­ings opened must file a written ap­pli­ca­tion within 30 days of the of­fi­cial pub­li­ca­tion of the notice. The pub­li­ca­tion date counts as day 1. For example, if the notice was pub­lished on 28 October 2025, cal­en­dar day 30 is 26 No­vem­ber 2025.

For an initial check, use the cred­i­tor claim dead­line cal­cu­la­tor for in­sol­ven­cy pro­ceed­ings. It will stop the cal­cu­la­tion for a current, fully secured, special, or un­cer­tain claim. If the final date falls on a Sat­ur­day or Sunday, the tool will show a pro­vi­sion­al move to Monday, but public hol­i­days, working arrange­ments under martial law, and the tech­ni­cal avail­abil­i­ty of court systems must be checked sep­a­rate­ly.

Missing the dead­line does not au­to­mat­i­cal­ly ex­tin­guish the debt. A late cred­i­tor may file a claim, but will not have a de­ci­sive vote, and earlier actions and court de­ci­sions in the case will bind them. The Bank­rupt­cy Code does not provide an au­to­mat­ic mech­a­nism to restore these 30 days.

Steps to take

Find the of­fi­cial notice and save it with the date you checked it. Then break the claim down by period: what arose before pro­ceed­ings opened, what arose after, and which portion is secured by a pledge or mort­gage. Sep­a­rate­ly iden­ti­fy child support, harm to life or health, copy­right re­mu­ner­a­tion, and other claims subject to special treat­ment.

Prepare a cal­cu­la­tion: prin­ci­pal, in­ter­est, penal­ties, and other com­po­nents must be ex­plained and sup­port­ed by doc­u­ments. If you pre­vi­ous­ly pre­pared an or­di­nary debt re­cov­ery claim, check which ev­i­dence sup­ports the claim, but do not file the lawsuit package without adapt­ing it to Article 45 of the Bank­rupt­cy Code.

Prepare an ap­pli­ca­tion with the parties’ and case details, the amount claimed, the rel­e­vant cir­cum­stances, and a list of ev­i­dence. Check the court fee in force on the filing date: the dead­line cal­cu­la­tor in­ten­tion­al­ly does not insert an amount for 2026. Send copies to the debtor and prop­er­ty ad­min­is­tra­tor and keep proof of de­liv­ery. File the ap­pli­ca­tion with the com­mer­cial court named in the notice.

What to check before filing

Compare the date each part of the debt arose with the date pro­ceed­ings opened. Later de­liv­er­ies, rent, or ser­vices may give rise to current claims. If there is a pledge, assess what amount is ac­tu­al­ly secured and whether an un­se­cured balance remains.

Check the sig­na­to­ry’s au­thor­i­ty, elec­tron­ic sig­na­ture, at­tach­ment num­ber­ing, scan quality, and proof that copies were sent. Do not wait until the last moment: a tech­ni­cal error or missing at­tach­ment may require a pro­ce­dur­al re­sponse after the dead­line has passed.

When to consult a lawyer

Legal review is es­pe­cial­ly useful when the debt in­volves several con­tracts, is partly secured, is de­nom­i­nat­ed in foreign cur­ren­cy, has already been con­firmed by a court de­ci­sion, or the dead­line has passed. In these sit­u­a­tions, a clas­si­fi­ca­tion error affects more than the dead­line: it may also affect voting rights, pri­or­i­ty, and the amount of the ad­mit­ted claim.

For a Kyiv busi­ness, a con­sul­ta­tion can cover review of source doc­u­ments, the cal­cu­la­tion, prepa­ra­tion of the ap­pli­ca­tion for the proper com­mer­cial court, and ongoing rep­re­sen­ta­tion in the case, re­gard­less of the region where the debtor’s in­sol­ven­cy is being handled.